Rate Your Building’s Energy Efficiency

Beginning in May, the City’s “Benchmarking” regulations will be expanded to include all
buildings over 25,000 square feet (under the earlier version of the law, buildings of less than 50,000 were not required to benchmark). As part of Local Law 133 of 2016, which expanded LL 84, owners must report water and energy consumption annually through the City’s online portal (https://www.energystar.gov/buildings/facility-owners-and-managers/existing-buildings/use-portfolio-manager). Failure to report can carry fines of up to $2000 per year. The City will use this information to create metrics to track and compare the energy efficiency of similar buildings, and ultimately will release a rating for each property, which will be available to the public.

A better rating will have a positive impact on property values, giving owners an incentive to take action to cut back on water and energy consumption, as part of the City’s goal to reduce greenhouse gas emissions by 80% between 2005 and 2050. We at DEPM care deeply about energy conservation and have instituted many improvements in our client buildings, including converting boilers from oil to gas, replacing incandescent lights with energy saving LED lights, installing new windows and more. Our managers are working with all their properties to implement conservation initiatives in the coming year. For more information on the City’s Benchmarking program, visit https://www1.nyc.gov/site/buildings/business/benchmarking.page

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New York City’s Benchmarking program is part of the Greener, Greater Buildings Plan to reduce carbon emissions.

A Brass Plaque Signifies A Great Manager

As you walk down the streets of New York, you probably notice the buildings that look well-tended; their perfect landscaping, crisp awnings, and beautiful architecture stand out in a City filled with lovely architecture. Many of these properties display elegant plaques indicated which company handles their management.

Douglas Elliman Property Management has cast brass plaques available to be mounted on your building’s facade or displayed in the lobby. These signs are custom made and can be created in whatever size and shape works best: 8″ x 10″ rectangle, 9″ x 9″ square, or similar. Let the world know that you have New York’s top property management company taking care of your building. Speak to your managing agent to get one today!

DEPM sign

Speak to your Managing Agent to get a beautiful cast brass plaque to display on your building.

Mayor Passes New Smoking Policy Rule

On August 28 2017, Mayor de Blasio signed Local Law 147/2017, requiring all multi-family properties in New York City to create a smoking policy for the building. The law does not dictate the contents of the policy, leaving it up to landlords, Boards and managers to do so. Once created, the written policy must be distributed annually to all residents. Building owners must comply with this new law within one year of the enactment date. Now is the time to discuss this issue with your property manager, so that the Board has plenty of opportunity to create and distribute the smoking policy by the August 28, 2018 deadline in order to avoid fines for noncompliance.

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All multi-family buildings in NYC are required to distribute a smoking policy to all residents by next August.

New Law Requires Bed Bug Reporting

NYC’s new Local law 69/2017, effective on November 6, requires multiple dwelling
property owners to obtain the bedbug infestation history from all tenants and unit
owners, including whether eradication measures were employed for a bedbug
infestation. Starting in December 2018, owners will be required to report information
for each unit to HPD for the previous year (from November 2017 through November
2018). Such reporting will be required every December for the previous year. Your property manager will be working to ensure that your building is in compliance by next year’s deadline.
For more information, visit: http://www1.nyc.gov/site/hpd/owners/Pests-owners.page

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Individual Unit Management: Additional Service Now Offered for Unit Owners

We are pleased to announce that DEPM has recently launched a new division, the “Individual Unit Management” program, offered exclusively to apartment owners in DEPM-managed buldings.
The “Individual Unit Management” program is a full-service apartment concierge designed for investor-owners. Our highly trained staff specializes in managing
properties for foreign or absentee owners, as well as local investors in the NYC
real estate market.
Our customized management services for investor-owners provide comprehensive
oversight to ensure the security of each unit, as well as the building community as a
whole. Our investment property managers oversee all operational aspects of the
investment, from applications and tenant screening to rent collections and procuring
insurance. Our staff will oversee leasing, provide cleaning, painting, and
repair services, and ensure that applicants submit the proper forms and meet building requirements. We coordinate any work performed inside the unit, and approve and
pay invoices for work done, and interface with building management if necessary. We
pay all bills related to the apartments, including common charges, mortgage payments, insurance premiums, and real estate taxes. Our financial package provides
monthly statements that include all income and expenses, and provide owner’s with
professional financial accountability. We also provide a year-end report that can be used for tax purposes. Our management fee is five percent of the annual gross rent of the
managed unit, billed monthly. For more information, contact Sara Morvay, Investor
Relations Manager, at sara.morvay@ellimanpm.com.

Doing their own thing...together

DEPM’s “Individual Unit Management” program is
offered exclusively to apartment owners in DEPM-managed buildings.

Seasonal Reminders

• As the weather gets colder, pest sightings increase. Take full advantage of the
exterminating service programs in place in your building: Speak to your resident
manager/super for details.
• Daylight Savings Time ended Sunday, November 5th. This is a good annual reminder to change your Carbon Monoxide and Smoke Detector batteries!
• Starting this year, Local Law 86/2017 changes the City’s Heat Season temps.
From October 1 through May 31, nighttime interior temps must be a minimum of
62 degrees, regardless of the outdoor temperature. Daytime indoor temps remain
unchanged, at 68 degrees when outdoor temps drop below 55.
• Schedule year-end service for central AC and pre-season inspection of heat systems.
• Close, service and install insulation covers on through-wall and window A/C units.
• Secure all items on roofs and balconies to immobilize them in the event of a
wind storm.
• Inspect all-weather carpets and runners to ensure good condition.

• Check supplies of calcium chloride and snow shovels.

• Tune up snow blowers, check/insulate sections of plumbing that could be prone to freezing.


As temps drop, it’s time to take action to get your building ready for winter.

Budget Preparation Time: 2018 Drafts Are on the Way

As budget time approaches, DEPM property managers are consulting with resident managers, superintendents, and our financial analysts to prepare the 2018 Operating Budget drafts for our client boards to review. Preliminary and general observations reflect that real estate taxes continue to outpace normal indexes of inflation. Utility costs have increased at a pace second only to taxes while, interestingly, labor and related costs are trending just above inflation indexes. Supplies and services have generally marked lower than inflation. DEPM unfailingly works its portfolio clout wherever possible for our clients’ financial benefit. We do our best to reduce the financial impact of our managed buildings’ supply purchasing, fuel and other utility charges, and contractor competitive bidding processes. Please reach out to your building’s Financial Analyst if you have any 2018 budget-related questions.


As budget time approaches, DEPM property managers are preparing the 2018 Operating Budget drafts for our client boards to review.